Preventive Maintenance Services · Canada-Wide
Preventive Maintenance Services Canada
Scheduled inspections across every system in your building, HVAC, electrical, plumbing, fire safety and more, so small issues get caught on a calendar instead of during a breakdown.
- On-site building teams
- 10+ years in operation
- 24/7 emergency response
2 hours
average emergency response time
ISO 9001
EcoLogo Certified
WSIB Insured
WHMIS Certified
GREENGUARD
IPC Member
The basics
What does a preventive maintenance program actually cover?
Why scheduled inspections cost less than waiting for something to fail.
Preventive maintenance means inspecting and servicing a building’s systems on a set schedule, not just when something stops working. That covers HVAC, electrical panels, plumbing, fire and life safety equipment, and the building envelope itself, each checked at the frequency it actually needs, some monthly, some quarterly, some once a year. The difference shows up in the numbers: a reactive repair typically costs several times more than the same issue caught during a scheduled inspection, and buildings running on a preventive plan see far fewer breakdowns than ones running reactively. A leaking valve caught in a quarterly check is a five-minute fix. The same valve left alone becomes a flooded floor and an emergency call..
Reactive maintenance
- Systems get attention only after something fails
- Small issues go unnoticed until they're expensive
- No documented history if something is questioned later
- Repairs cost more and happen on someone else's timeline
Preventive maintenance with Cleaning 365
- Every system inspected on a set schedule
- Issues caught and fixed while they're still minor
- A documented report after every visit
- Fewer breakdowns, lower repair costs over time
Asset-Specific Scheduling
A schedule built around what your building actually has
Not every system needs the same attention on the same calendar. Fire alarm testing runs monthly. Electrical panels usually get a closer look quarterly. Roofing and exterior elements are typically checked twice a year. A generic template misses that, either over-servicing what doesn’t need it or under-servicing what does. Before setting a schedule, we document what’s actually in your building, its age, condition and any known problem areas, then build a plan around that instead of a one-size checklist. Each visit gets logged, so if a component starts showing a pattern, a water heater that’s needed three service calls in a year, for example, it gets flagged for a bigger conversation instead of quietly getting patched again.
Our services
Our preventive maintenance services
Two sides of the same job: keeping your systems running smoothly, and keeping your records audit-ready.
Scheduled Inspections
Systems checked on a set calendar
Routine inspection and servicing across every major building system, scheduled by what each one actually needs.
- HVAC systems
- Electrical panels & connections
- Plumbing & drainage
- Fire alarm & life safety equipment
- Building envelope & exterior
- Lighting & emergency lighting
Reporting & Compliance
Documentation for every visit
A record of what was inspected, what was serviced, and what to watch, so your building stays audit and insurance ready.
- Visit-by-visit inspection reports
- Compliance documentation
- Work order & repair history
- Equipment condition tracking
- Recurring issue flagging
System-Driven Frequency
Systems and inspection frequencies, built around your building
HVAC filters & performance checks
Electrical panels & connections
Plumbing & drainage systems
Fire alarm testing
Emergency & exit lighting
Life safety equipment
Roofing & exterior envelope
Parking lot & grounds
Some of this runs monthly, filter checks, alarm testing, emergency lighting function tests. Some runs quarterly, electrical connections, plumbing systems, general building condition. Some runs annually or seasonally, roofing, exterior envelope, life safety battery discharge testing. The exact schedule depends on your building’s age, systems and usage, and gets set during the initial assessment rather than applied as a fixed template.
How it works
How preventive maintenance works with Cleaning 365
1
Building assessment
We document your building’s systems, age and condition, at no cost.
2
Custom PM schedule
You get an inspection calendar built around what your building actually needs, with one fixed quote.
3
Scheduled inspections
Systems are checked and serviced on their set schedule, not left until something’s wrong.
4
Issue resolution
Anything flagged during an inspection gets addressed, either on the spot or scheduled as a repair.
5
Ongoing reporting
You get a report after every visit, plus a running record of your building’s condition over time.
10+
Years Running Preventive Maintenance Programs
2 hour
Average Emergency Response
24/7
Emergency Coverage, Every Day Of The Year
100%
Of Visits Documented & Reported
Why Cleaning 365
Why building owners choose Cleaning 365 for preventive maintenance
Why building owners choose Cleaning 365 for preventive maintenance
A schedule built for your building
Not a generic template, an inspection calendar matched to your actual systems.
Documented every visit
Reports you can hand to an insurer, an auditor, or a buyer without digging through files.
Fewer surprises
Issues caught while they’re still minor, not discovered as an emergency.
Pattern tracking
Equipment with a recurring issue gets flagged instead of quietly patched again and again.
24/7 emergency support
For the issues a schedule can’t fully prevent, response is still fast.
One team, every system
HVAC, electrical, plumbing and life safety inspections coordinated together, not separately.
PRICING
Preventive maintenance pricing
Pricing is based on what’s in your building and how often it needs checking.
Building size & systems
What’s installed and how much of it there is
Inspection frequency
Monthly, quarterly, annual, or a mixed schedule by system
Building age & condition
Older systems typically need closer attention
Reporting requirements
Standard visit reports or compliance-level documentation
Get a customized quote in 30 minutes
Tell us about your building and we'll send transparent pricing with no hidden fees.
What clients say
Preventing Problems Before They Start
“Before this, we found out about problems when something stopped working. Now we get a report every quarter telling us what’s fine and what’s starting to wear. It’s a completely different way of running the building.”
Building Owner
Mixed-use property, Mississauga
“An inspection caught a corroded electrical connection before it became a real problem. That single visit probably paid for the whole year’s plan.”
Facility Manager
Corporate office building, Toronto
FAQs
Preventive maintenance, answered
A schedule of inspections across your building's systems, HVAC, electrical, plumbing, fire and life safety, and the exterior envelope, each checked at the frequency it needs. You get a documented report after every visit.
Reactive repairs happen after a failure, usually at a worse time and a higher cost. Preventive maintenance catches most issues while they're still minor, during a scheduled visit, rather than during a breakdown.
It depends on the system. Some things, filter checks, alarm testing, run monthly. Others, electrical and plumbing systems, are typically checked quarterly. Roofing and exterior elements are usually annual or seasonal. The full schedule is set during your building assessment.
Yes. Every inspection is documented, and reports are available for insurance, audits or compliance reviews without needing to reconstruct a service history from memory.
Minor issues are typically addressed on the spot. Larger issues get flagged and scheduled as a repair, with the option to fold that repair into your existing maintenance contract.
We provide preventive maintenance programs across the GTA, Ontario and British Columbia.
Put your building on a preventive maintenance schedule today
Fewer breakdowns, documented records, and problems caught while they’re still small. Book a free building assessment and get a fixed quote, usually within one business day.